Information for Authors

The Humanities and Social Sciences Division in Oxford conducts an ongoing programme of marketing using top quality, targeted, up-to-date lists for the marketing campaigns. The database currently contains:

• Libraries
  Named buyers at University, Research, Department, Specialist, and Professional libraries in the UK and key countries in Continental Europe, selectable by buying interest.
  
  
• Bookshops
  Academic and general bookshops with named buyers and subject interests in the UK, Europe, and the Middle East.
  
  
• Academics
  Academics teaching and researching at Universities in the UK and key countries in Europe, selectable by their teaching and book buying interests.
  
  
• Book buyers
  A world-wide list of academics, professionals, and individuals who have bought books from OUP, selectable by book buying interest.

Our mailing programme centres around four main tools:

• The New Books Bulletin
  Used as a new book subscription tool by the UK and European Sales forces for selling new titles to/through booksellers in advance of publication. Also mailed to 19,000 libraries and booksellers world-wide in advance of publication
  
  
• The Subject Catalogue
  We produce subject catalogues in core disciplines every year (catalogues for some disciplines are mailed every two years). These are mailed to between 15,000 and 20,000 academics, librarians, booksellers, OUP Book buyers, and OUP journals subscribers world-wide.
  
  
• Newsletters
  Smaller, more frequent leaflets, promoting new and recent books to a more focused audience, and including other promotional pieces such as articles and special offers.
  
  
• Flyers & Subject Leaflets
  Featuring individual or a smaller number of titles, mailed to more specialized groups, such as specific societies or academic institutions.

Online Catalogue
Details of all relevant books are displayed on the online catalogues of the OUP UK and OUP USA sites:

Our exhibitions programme includes the key academic meetings in each subject area which we attend with a bookstand, and normally offer delegates a discount off the recommended retail price.

OUP's specialist team of sales representatives works with bookshops in the UK and Europe selling OUP's academic, college, and professional titles. They will be using the New Books Bulletin of new titles described on the attached sheet to sell your book to key retail accounts 3-4 months before publication. In addition, this Bulletin is mailed to approximately 19,000 key library suppliers, booksellers, and libraries throughout the world in advance of publication.

OUP actively promotes your book in all areas for which it has rights:

1. UK Promotion
   From the Oxford office we promote in Britain, Europe, and the Middle East.
2. OUP World-wide
   OUP has branches throughout the world in:
   • Europe
     Germany, Italy, Netherlands, Spain,
   • Asia & the Pacific
     Australia, India, Korea, Singapore, Taiwan, China (Hong Kong), Japan, Malaysia, Pakistan, Thailand
   • The Americas
     Mexico, Canada, Latin America,
   • Africa
     Tanzania, East/Central Africa, South Africa, Uganda

   With OUP Agents in:

   • Africa
     Ghana, Nigeria, Zambia, Botswana, Sierra Leone, Zimbabwe, Ethiopia, Malawi
   • The Middle East
     Iran,
   • Asia & the Pacific The Philippines
   • The Caribbean

We are pleased to offer preferential terms to authors of Oxford University Press. Our standard author discounts are:

• 40% on any OUP title.

We aim to be as well known for the good ways in which we work with our authors and in which we publish our linguistics books as we are for the quality of the books we publish.

Please contact the Royalty Dept for questions relating to:

1. Author statements and payments
2. Financial matters (e.g. tax and VAT) relating to royalties
3. Change of address and/or bank details.

The calculation of royalties is based on the contract between OUP and the Author. A separate Rights Department is responsible for granting permissions and selling Rights (translation, reprint, electronic etc) but the Royalty Dept is responsible for collecting any income due. All monies collected are divided between OUP and the Author(s) as per the Authors contract.

Payment to Authors for Royalties are usually made half yearly for the accounting periods to 31st March and 30th September four months in arrears. Therefore payment are actually due to the author at the end of July and the end of January.

This is the standard payment schedule but on occasion a contract may specify a different payment schedule.

Payment of royalty advances are made once they have been authorised by the in-house editor.

Please contact the Royalty Department in writing with any changes of address or bank details.

Contacts: